Sarasota County School Board | MEETING

Jan. 18, 2022

Sarasota County School Board Building

1960 Landings Blvd.

Sarasota, FL 34231

United States of America


Description

MEETING AGENDA: https://www.sarasotacountyschools.net/agendas

 

SPEAKERS: Please plan to arrive 15 minutes early to complete a speaker's card.

 

 
               
 

Sarasota County Schools Logo


THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Landings Administrative Complex

1980 Landings Blvd. 

6:00 PM

 

January 18, 2022 Board Meeting

 
               
  Call to Order  
               
  Flag Salute  
               
    1. FLAG SALUTE  
      Description  
     

Booker High School JROTC

 

Performance:  Toledo Blade Elementary SOAR Musical

 
      Recommendation  
         
      Financial Impact:  
         
      Contact:  
         
               
  Special Presentations/Moments of Pride  
               
    2. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE  
      Description  
     

Teacher of the Year

 

ECTAC Excellence Award

 

Recognition of State Champions from Riverview and Sarasota High Schools  

 
      Recommendation  
         
      Financial Impact:  
         
      Contact:  
         
               
  Superintendents Report  
               
    3. SUPERINTENDENT'S REPORT  
      Description  
         
      Recommendation  
         
      Financial Impact:  
         
      Contact:  
      ASPLEN  
               
  Hearing of Citizens  
               
    4. HEARING OF CITIZENS  
      Description  
         
      Recommendation  
         
      Financial Impact:  
         
      Contact:  
      ASPLEN  
               
  Approval of Corrections to Consent Agenda  
               
    5. APPROVAL OF CORRECTIONS TO CONSENT AGENDA  
      Description  
         
      Recommendation  
     

 

 
      Financial Impact:  
         
      Contact:  
      ASPLEN  
               
  Approval of Consent Agenda  
               
    6. APPROVAL OF CONSENT AGENDA  
      Description  
      N/A  
      Recommendation  
      That the Consent Agenda be approved, as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      ASPLEN  
               
  Consent Agenda  
               
    Approval of Minutes  
               
    7. APPROVAL OF MINUTES  
      Description  
         
      Recommendation  
      That the minutes be approved as presented.  
      Financial Impact:  
         
      Contact:  
      ASPLEN  
               
    Approval of Instructional/Classified Personnel Report  
               
    8. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT  
      Description  
         
      Recommendation  
      That the Human Resources Instructional/Classified Personnel report be approved as presented.  
      Financial Impact:  
         
      Contact:  
      DUMAS & FOSTER/HARAYDA  
               
    Ratification of Reassignment of Student to Schools  
               
    9. APPROVAL OF THE 2ND SEMESTER 2021-2022 RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS  
      Description  
      Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  
      Recommendation  
      That the reassignment of students to schools be ratified as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      RENOUF & CANTALUPO/ WHEELER  
               
    General Items  
               
    10. APPROVAL OF ESE SPECIAL PROGRAMS & PROCEDURES  
      Description  
      Document has been updated, reviewed and approved by FDOE as of September 14th, 2021.  
      Recommendation  
      That the changes and/or revisions be approved as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      RENOUF & FIGAREDO-ALBERTS/CASSELS  
               
    Agreement/Contracts  
               
    11. APPROVAL OF CONTRACT FOR A FDLRS CHILD FIND SPECIALIST BETWEEN THE MANATEE COUNTY SCHOOL BOARD AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      As assured through the Florida Diagnostic Learning Resource System (FDLRS) grant, the contract between the Manatee County School Board and The School Board of Sarasota County, Florida provides for a position of FDLRS Child Find Specialist.  The Specialists will provide assistance to the designated district in the planning and implementation of a comprehensive system of personnel development to the education of youth who are exceptional and/or have unique needs based on locally assessed needs and established state priorities.  The cost of the contract is $195,045.00 and is allocated as part of the 2021-2022 FDLRS grant.  
      Recommendation  
      That the contract between the Manatee County School Board and the School Board of Sarasota County, Florida for FDLRS Child Find Specialists, Celeste Preseault and Dawn Giddens, be approved as presented.  
      Financial Impact:  
      $195,045.00  
      Contact:  
      RENOUF & GIACOLONE/CARDENAS  
    12. APPROVAL OF CONTRACT BETWEEN THE CHARLOTTE COUNTY SCHOOL BOARD AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      As assured through the Florida Diagnostic Learning Resources System (FDLRS) grant, the contract between Charlotte County Public Schools and The School Board of Sarasota, Florida allocates funds based on FTE numbers.  These funds are to be used for expenses and supplies associated with the grant.  The cost of this addendum is $17,410.76 and is allocated as part of the 2021-2022 FDLRS grant.  
      Recommendation  
      That the contract between Charlotte County Public Schools and The School Board of Sarasota County, Florida for allocation of funds based on FTE numbers be approved as presented.  
      Financial Impact:  
      $17,410.76  
      Contact:  
      RENOUF & GIACOLONE/CARDENAS  
    13. APPROVAL OF CONTRACT FOR ALLOCATION OF FUNDS BASED ON FTE NUMBERS BETWEEN THE MANATEE COUNTY SCHOOL BOARD AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      As assured through the Florida Diagnostic Learning Resources System (FDLRS) grant, the contract between Manatee County School Board and The School Board of Sarasota County, Florida allocates funds based on FTE numbers.  These funds are to be used for expenses and supplies associated with the grant.  The cost of this addendum is $34,769.45 and is allocated as part of the 2021-2022 FDLRS grant.  
      Recommendation  
      That the contract between Manatee County School Board and the School Board of Sarasota County, Florida for addendum of funds based on FTE numbers be approved as presented.  
      Financial Impact:  
      $34,769.45  
      Contact:  
      RENOUF & GIACOLONE/CARDENAS  
    14. APPROVAL OF THE AGREEMENT BETWEEN YESHIVA UNIVERSITY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      This is an agreement between the School Board of Sarasota County and Yeshiva University engaging in a cooperative program for the classroom field placement of students enrolled in the communication programs with the mutual objective of preparing students for entry into the speech and language profession.   
      Recommendation  
     

The agreement between Yeshiva University and the School Board of Sarasota County, Florida for speech language pathology and audiology students be approved as presented.

 
      Financial Impact:  
      N/A  
      Contact:  
      RENOUF & FIGAREDO-ALBERTS  
    15. APPROVAL OF CONTRACT FOR THE VIP-ER PROGRAM BETWEEN SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL  
      Description  
      The Voluntary Interim Placement – Enhanced Recovery (VIP-ER) Program is an intensive ten-week residential substance abuse treatment program and 12 month follow up which is operated as a collaborative partnership involving six community service providers, each of whom contribute in their respective areas of expertise. Sarasota County and the School Board of Sarasota County, FL desire to enter into a contract under which the School Board, through Suncoast Technical College, will provide Workforce Readiness Classes, General Education Development (GED) Classes, and GED Tests for VIP-ER Program Participants. Sarasota County will assist the School Board with those expenditures (up to $40,560) incurred in performing the specific VIP-ER program services described in the contract.  
      Recommendation  
      That the contract between Sarasota County and the School Board of Sarasota County, FL be approved as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      RENOUF & DIPILLO  
    16. APPROVAL OF THE AGREEMENT BETWEEN CENERGISTIC LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      This contract with Cenergistic LLC to develop and implement an energy savings program that will help the District pursue its goals as stated in the RFP.  
      Recommendation  
      That the agreement between Cenergistic LLC and The School Board of Sarasota County, Florida, be approved as presented.   
      Financial Impact:  
      N/A  
      Contact:  
      DUMAS  
    17. APPROVAL OF CONTRACT FOR THE MONDA KIDS SWIM PROGRAM BETWEEN THE CITY OF NORTH PORT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      The city of North Port will provide SWIM (Safe Water Instructional Matters) program at the North Port Aquatic Center for swim lessons to registered students of the School Board for 2021-2022 school year.  
      Recommendation  
     

That the contract between the City of North Port and the School Board of Sarasota County, Florida, be approved as presented.

 
      Financial Impact:  
      N/A  
      Contact:  
      RENOUF & JOHNSON  
    18. APPROVAL OF THE DATA SHARING AGREEMENT BETWEEN UNIVERSITY OF FLORIDA BOARD OF TRUSTEES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      This agreement is regarding sharing information about students for the New Worlds Reading Initiative program.  Its purpose is to ensure the confidentiality and security of information and data exchanged between The University of Florida Board of Trustees and The School Board of Sarasota County, Florida.   
      Recommendation  
      That the data sharing agreement between The University of Florida Board of Trustees and The School Board of Sarasota County, Florida be approved as presented.   
      Financial Impact:  
      N/A  
      Contact:  
      RENOUF & CANTALUPO  
    19. APPROVAL OF THE 2021 - SEPTEMBER 30, 2023 MEMORANDUM OF UNDERSTANDING BETWEEN THE FLORIDA DEPARTMENT OF EDUCATION AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      The district will support the Florida Civics Seal of Endorsement  Program by identifying teachers that have completed the state training. Sarasota teachers, to include those working at Charter schools, are eligible to receive payment for training completion. Payment is subject to appropriate reductions and withholdings. The Florida Department of Educator's obligation is to pay the stipend to the first 20,334 teachers who complete the training statewide.  
      Recommendation  
      That the MOU between the Florida Department of Education and the School Board of Sarasota County for the Florida Civics Seal & Excellence Endorsement be approved as presented  
      Financial Impact:  
         
      Contact:  
      RENOUF & CANTEES/CANTALUPO  
               
    Grants  
               
    20. APPROVAL OF STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STANDARD GRANT AGREEMENT  
      Description  
      Grant will be used to provide opportunities for Sarasota County Schools Transportation department to participate in the Electric School Bus Program.  
      Recommendation  
      That Department of Environmental Protection Standard Grant Agreement be approved as presented.   
      Financial Impact:  
      N/A  
      Contact:  
      DUMAS & HARRIS  
    21. APPROVAL OF THE READING TUTORING FOR K-3 STUDENTS  
      Description  
     

The purpose of this funding is to support direct student tutoring in reading to focus on closing achievement gaps and accelerating student reading achievement. The tutoring would include programs that deploy trained tutors to classrooms across the state to support students with reading. Tutoring programs will engage research-based practices and implement literacy rich schedules for identified students that would benefit from these additional supports. The goal is to provide targeted individual or small group tutoring and other student level instruction and support to improve grade level reading by the end of third grade.

 
      Recommendation  
      That the Reading Tutoring for K-3 Students grant application be approved as presented.  
      Financial Impact:  
      $827,498 for January 1, 2022 - September 30, 2023  
      Contact:  
      RENOUF & CANTALUPO/KONRARDY  
    22. APPROVAL OF THE CIVIC LITERACY EXCELLENCE INITIATIVE: CIVICS CURRICULA  
      Description  
     

The purpose for funding is to address learning loss among all students in all subgroups. These funds are provided to increase the capacity of the Florida Department of Education (FDOE) to support and reinforce Florida's Civic Literacy Excellence Initiative.

The applicant must purchase curricula in accordance with the requirements of this RF A. The intended purpose of this award is to support LEAs in purchasing standards aligned curricula for the middle school civics course and supplemental standards aligned curricula for any grade level. All curricula must support the implementation of the Civics and Government (CG) standards that are effective beginning with the 2023-2024 school year.

 
      Recommendation  
      That the Civic Literacy Excellence Initiative: Civics Curricula grant application be approved as presented.  
      Financial Impact:  
     

$160,337.00 upon submission for a substantially approvable application through September 30, 2023

 
      Contact:  
      RENOUF & CANTALUPO/KONRARDY  
    23. APPROVAL OF THE SCHOOL DISTRICT INTENSIVE READING INITIATIVE PILOT  
      Description  
     

Funding for the School District Intensive Reading Initiative Pilot provides additional reading intervention opportunities to students in kindergarten through grade 5 enrolled in a public school who either scored below a Level 3 on the English Language Arts (ELA) assessment in the prior year or who the district has determined through progress monitoring to be below grade level.

 

Activities include: Substitutes for Classroom Teachers to participate in professional learning, High Quality Curriculum Materials, Professional and Technical Services Contract for Professional Learning,  Pay (Stipends) for Certified Staff to plan and deliver supplemental intervention/instructional services.

 
      Recommendation  
      That the School District Intensive Reading Initiative Pilot grant application be approved as presented.  
      Financial Impact:  
      $704,006 for performance period July 1, 2021 - June 30, 2022  
      Contact:  
      RENOUF & CANTALUPO/KONRARDY  
    24. APPROVAL OF THE GET THERE FASTER CAREER DUAL ENROLLMENT PATHWAYS EXPANSION GRANT  
      Description  
      In partnership with Florida’s public-school districts and Florida College System institutions, the Department of Education (Department) is assisting school districts in the expansion of dual enrollment pathways that lead to credentials of value, including career certificates, industry certifications, Associate in Applied Science and Associate in Science degrees. Funds directed to school districts will be in support of the expansion of career dual enrollment and must include collaboration with one or more partner postsecondary institutions from the district postsecondary technical colleges, Florida College System institutions, or State University System institutions. Emphasis should be placed on serving underserved and economically disadvantaged students and communities, creating career dual enrollment options in information technology related disciplines. For the purposes of this grant, expansion refers to increasing the capacity of existing career dual enrollment pathways or the establishment of new career dual enrollment pathways. The Department will focus targeted outreach and prioritize resources for schools that serve large numbers of students who represent achievement gaps, including postsecondary enrollment gaps.  Outreach will increase a focus on alternative high schools and juvenile justice programs. The Department will utilize mid-wage and higher occupations as a quality control valve to ensure that grant awards and the targeted outreach and opportunities above are cultivated in a manner that serves both the long-term benefit of the students as well as sustainability to the workforce communities in which those students are learning. Students will have access to high-quality work-based learning experiences through which they will gain professional mentoring, technical abilities and crucial workplace skills. The Department will include rapid credential opportunities. Agency will allocate a portion of these funds to incentivize participation from secondary schools through expenditures for one-time operating costs or teacher incentives that are directly related to participation.  For Florida College System dual enrollment programs, the school district will be the fiscal agent and responsible for paying directly for or reimbursing the institutions for their program costs in accordance with their local agreements.  
      Recommendation  
      That the Get There Faster Career Dual Enrollment Pathways Expansion grant application be approved as presented.  
      Financial Impact:  
      $403,903 for time period January 1, 2022 through September 30, 2023  
      Contact:  
      RENOUF & DIPILLO/CANTALUPO  
    25. APPROVAL OF THE UNISIG STRATEGIC INITIATIVES  
      Description  
     

The mission of the Bureau of School Improvement (BSI) is to support our most vulnerable students at our most fragile schools through the implementation of sustainable systems through the three pillars of school improvement: 1) transformational leadership, 2) standards-based planning, instruction and learning, and 3) positive culture and environment. We have created high yield evidence-based initiatives that support each of these three areas.

 

Activities include: Positions, High Quality Supplemental ELA Curriculum Materials, Stipends (Pay) for Professional Learning, Supplies for PBIS Incentives.

 
      Recommendation  
      That the UniSIG Strategic Initiatives grant application be approved as presented.  
      Financial Impact:  
      $234,999.86 for time period 9/01/2021 - 8/31/2022  
      Contact:  
      RENOUF & CANTALUPO/KONRARDY  
               
    Materials Management  
               
    26. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS  
      Description  
     

Pursuant to State Board Rules Purchasing Policies 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

 
 
      Recommendation  
     

That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.

 
      Financial Impact:  
     

Not to exceed:  $250,000.00

 
      Contact:  
      CORCORAN & BRIZENDINE  
    27. APPROVAL TO AWARD BID #22-0046 FOR TELEPHONE SYSTEM MAINTENANCE AND EQUIPMENT  
      Description  
     

A bid to provide ‘Telephone System Maintenance and Equipment’ was received from one vendor on November 30, 2021.  The bid from Forerunner Technologies, Inc., was the best bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Information Technology Department. 

 
      Recommendation  
     

That the bid of Forerunner Technologies, Inc., for ‘Telephone System Maintenance and Equipment’ in an amount not to exceed $300,000.00 be approved as presented.

 
      Financial Impact:  
     

Not to exceed:  $300,000.00

 
      Contact:  
      CORCORAN & BRIZENDINE/BINSWANGER  
    28. APPROVAL TO INCREASE PURCHASING LIMIT FOR THE ANTICIPATED PURCHASE OF MATERIALS AND/OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS  
      Description  
     

The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment.  This is a request to increase the original approved dollar amount for anticipated purchases.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

 
 
      Recommendation  
     

That the request to increase the purchase limit for the anticipated purchase of materials and/or services exempt from the bidding process, be approved as presented.

 
      Financial Impact:  
     

Not to exceed: $25,000.00

 
      Contact:  
      CORCORAN & BRIZENDINE  
    29. APPROVAL TO INCREASE THE PURCHASING LIMIT BID #18-0138 FOR GENERAL CONTRACTING & CARPENTRY SERVICES  
      Description  
     

The bid #18-0138 to provide ‘General Contracting & Carpentry Services’ was approved for award on May 15, 2018 to Jon F Swift, Inc., Mailloux & Sons, Inc., and J2 Solutions, Inc., in an amount of $900,000.00 for a period of three years with the option to renew for two additional one-year periods. The Facilities Department requested an additional increase of the purchasing limit of this bid by an additional $200,000.00 on October 29, 2021. The Facilities Department is requesting an additional increase of $250,000.00 for the initial renewal period to cover anticipated expenditures due to increase in the cost of construction and an increased workload due to unforeseen projects being requested. The funds for these purchases are contained in the budgets allocated to the Facilities Services Department.

 
      Recommendation  
     

That the request to increase the purchasing limit for ‘General Contracting & Carpentry Services’ by an additional $250,000.00, be approved as presented.

 
      Financial Impact:  
     

Not to exceed an additional $250,000.00

 
      Contact:  
      CORCORAN & BRIZENDINE/HAMPTON  
    30. APPROVAL TO AWARD BID #22-0028 FOR FOOD SERVICE LARGE EQUIPMENT  
      Description  
     

Bids to provide food service large equipment were received from six vendors on December 2, 2021.  The bids of 7GENS LLC, Johnson-Lancaster Sales, LLC, Pueblo Hotel Supply, Stafford-Smith, Inc., and Strategic Equipment, LLC were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Food and Nutrition Services Department.

 
      Recommendation  
     

That the bids of 7GENS LLC, Johnson-Lancaster Sales, LLC, Pueblo Hotel Supply, Stafford-Smith, Inc., and Strategic Equipment, LLC, for ‘Food Service Large Equipment’ in an amount not to exceed $160,000.00 be approved as presented.

 
      Financial Impact:  
     

Not to exceed:  $160,000.00

 
      Contact:  
      CORCORAN & BRIZENDINE/DAN  
    31. APPROVAL TO AWARD BID #22-0039 FOR WINDOW COVERING AND WINDOW FILM INSTALLATION AND REPAIR SERVICES  
      Description  
     

Bids to provide window coverings and window film installation and repair services were received from two vendors on December 1, 2021.  The bid of CVB, Inc., dba Coastal Window Treatments was the best bid meeting the advertised specifications based on a sealed scenario.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

 
      Recommendation  
     

That the bid of CVB, Inc., dba Coastal Window Treatments for ‘Window Covering and Window Film Installation and Repair Services’ in an amount not to exceed $55,000.00 be approved as presented.

 
      Financial Impact:  
     

Not to exceed:  $55,000.00

 
      Contact:  
      CORCORAN & BRIZENDINE/HAMPTON  
    32. APPROVAL TO AWARD BID #22-0062 FOR CARBONLESS, SPECIALTY PAPER & SUPPLIES  
      Description  
     

Bids to provide ‘Carbonless, Specialty Paper & Supplies’ were received from two vendors on November 30, 2021.  The bids of Mac Papers & Packaging, and Quill LLC were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Materials Management Department.

 
      Recommendation  
     

That the bids of Mac Papers & Packaging, and Quill LLC for ‘Carbonless, Specialty Paper & Supplies’ in an amount not to exceed $560,000.00 be approved as presented.

 
      Financial Impact:  
     

Not to exceed:  $560,000.00

 
      Contact:  
      CORCORAN & BRIZENDINE/CHAPPELL  
    33. APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES (PER THE ATTACHED LIST) FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT, OR A COOPERATIVE WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS  
      Description  
     

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

 
 
      Recommendation  
     

That the attached list of contracts for the anticipated purchase of materials and/or services, be approved as presented.

 
      Financial Impact:  
     

See attached itemized document.

 
      Contact:  
      CORCORAN & BRIZENDINE  
               
    Facilities  
               
    34. APPROVAL OF THE DELETION OF BUILDING #96-233 LOCATED AT CONSTRUCTION/FACILITIES DEPARTMENT SITE  
      Description  
     

The specified building has been inspected by the Construction Services and Facilities Services staff and is deemed beyond economical to repair or renovate and is more cost-effective to be replaced with a new building.

Funds for this demolition is available through the capital project 3425.

 
      Recommendation  
     

That the demolition and deletion of building #96-233 located at Construction/Facilities Department site from the F.I.S.H. inventory be approved as presented.

 
      Financial Impact:  
      $3,495.00  
      Contact:  
      DUMAS & HAMPTON  
    35. APPROVAL OF THE DELETION OF BUILDING #96-208 LOCATED AT BAY HAVEN SCHOOL OF BASICS PLUS  
      Description  
     

The specified building has been inspected by the Construction Services and Facilities Services staff and is deemed beyond economical to repair or renovate and is more cost-effective to be replaced with a new building.

Funds for this demolition is available through the capital project 3425.

 
      Recommendation  
     

That the demolition and deletion of building #96-208 located at Bay Haven School of Basics Plus from the F.I.S.H. inventory be approved as presented.

 
      Financial Impact:  
      $2,500.00  
      Contact:  
      DUMAS & HAMPTON  
               
    Construction  
               
    36. APPROVAL OF RANKING OF QUALIFIED AND CERTIFIED DESIGN/BUILD FIRMS TO PROVIDE DESIGN/BUILD SERVICES FOR MINOR DESIGN/CONSTRUCTION PROJECTS PURSUANT TO NON-EXCLUSIVE CONTINUING CONTRACTS FOR TWO (2)-YEARS WITH AN OPTION FOR A ONE (1)-YEAR EXTENSION  
      Description  
     

The scope shall include providing professional design/build services, under the terms of individual non-exclusive two (2)-year contracts, with an additional one (1)-year extension, for selected projects in which construction costs for any single project do not exceed $4,000,000.00 for study activity when the fee for such professional services does not exceed $500,000.00.  On 11/19/2021, the  Professional Services Selection Committee (PSSC) met to select qualified and certified design/build firms for these services. The PSSC ranked them in accordance with School Board Policy #7.71. The cost for these services for a two (2)-year period with an option for an additional one (1)-year period extension, is  not to exceed $45,000,000.00.   Funds for these services are available through  individual project accounts.

 
      Recommendation  
     

That the ranking of qualified and certified design/build firms to provide design/build services for minor design/construction projects pursuant to nonexclusive continuing contracts, for a period of two (2)-years, with an option for an additional one (1)-year period extension, at mutually agreed rates and conditions, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the seven(7) top-ranked firms.

 
      Financial Impact:  
     

N/A

 
      Contact:  
      DUMAS & DREGER  
    37. APPROVAL OF THE 2022 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES  
      Description  
      The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  
      Recommendation  
      That the 2022 Annual Certification of Professionals for Construction Related Services be approved as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      DUMAS & DREGER  
    38. APPROVAL OF CONTRACTS WITH ALL TOP FOUR (4)-FIRMS FOR GEOTECHNICAL TESTING AND MATERIALS TESTING OR ANY PART THEREOF, AND THRESHOLD BUILDING INSPECTION SERVICES FOR A PERIOD OF THREE (3)-YEARS  
      Description  
      The scope of work shall include, but not limited to, geotechnical engineering testing and inspection services, construction materials field testing, laboratory testing, masonry testing, compaction testing, sub-surface borings and threshold inspections for Sarasota County Schools, for a period of three (3)-years.  Individual contracts were successfully negotiated with [1] Ardaman & Associates, Inc.,  [2] Driggers Engineering Services Inc.  [3] Terracon Consultants, Inc., and [4] Universal Engineering Sciences, LLC The estimated cost for these services, for the three (3)-year period is $450,000.00.  Funds are available for these services through individual project accounts.  
      Recommendation  
     

That the contracts with all top four (4)-firms for Geotechnical Testing and Materials Testing, or any part thereof, and Threshold Building Inspection Services be approved as presented.

 
      Financial Impact:  
      $450,000.00  
      Contact:  
      DUMAS & DREGER  
    39. APPROVAL OF CONTRACTS WITH THE SEVEN (7) TOP-RANKED DESIGN/BUILD FIRMS TO PROVIDE DESIGN/BUILD SERVICES FOR MINOR DESIGN/CONSTRUCTION PROJECTS FOR A PERIOD OF TWO (2)-YEARS WITH AN ADDITIONAL ONE (1)-YEAR EXTENSION  
      Description  
     

The scope shall include providing professional design/build services, under the terms of individual non-exclusive two (2)-year contracts, with an addition one (1)-year extension, for selected projects in which construction costs for any single project do not exceed $4,000,000.00, or for study activity when the fee for such professional services does not exceed $500,000.00.  On 1/18/2022 (Item #30) the Board authorized negotiations with the seven (7)-top ranked firms.  The Director of Construction Services and one (1) member of the Professional Selection Committee (PSSC) met with representatives of  [1] P.J. Hayes, Inc. dba Tandem Construction / Sweet Sparkman Architecture and Interiors,   [2] Willis A. Smith Construction, Inc. / Fawley Bryant Architecture,   [3] Gilbane Building Company / Harvard Jolly Architecture,  [4] Jon F. Swift, Inc. / Schenkel & Shultz, Inc.,  [5] Magnum Builders of Sarasota, Inc. / Hall Darling Design Studio, PA,  [6] McIntyre Elwell & Strammer General Contractors, Inc. / Plunkett Raysich Architects, LLP,  [7] Halfacre Construction Company / Long & Associates Architects-Engineers, Inc. and successfully negotiated individual contracts.  These contracts have been approved by the School Board attorney.  The cost for these services for a two (2)-year period with an additional one (1)-year period extension is not to exceed $45,000,000.00.  Funds for these services are available through individual project accounts.

 
      Recommendation  
      That the contracts with the seven (7) top-ranked firms to provide Design/Build Services for Minor Design/Construction projects pursuant to Non-Exclusive continuing contracts, for a period of two (2)-years with an additional one (1)-year extension, be approved as presented.  
      Financial Impact:  
      $45,000,000.00  
      Contact:  
      DUMAS & DREGER  
    40. APPROVAL OF THE DELETION OF BUILDING #96-167 LOCATED AT VENICE HIGH SCHOOL  
      Description  
     

The specified building has been inspected by the Construction Services and Facilities Services staff and is deemed beyond economical to repair or renovate.  

Funds for this demolition are encumbered within the Venice High School Building 31 Pool Equipment-Restrooms project 5542, contract #22200996.

 
      Recommendation  
     

That the demolition and deletion of building #96-167 located at Venice High School from the F.I.S.H. inventory be approved as presented.

 
      Financial Impact:  
     

Encumbered within the project.

 
      Contact:  
      DUMAS & DREGER  
    41. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES’ CHANGE ORDERS  
      Description  
     

The Construction Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $18,843,545.64 in gross contract dollars.

 
      Recommendation  
     

That the Construction Services’ change orders be approved and/or ratified as presented.

 
      Financial Impact:  
     

$18,843,545.64

 
      Contact:  
      DUMAS & DREGER  
               
    Transportation  
               
    42. APPROVAL OF ELECTRIC VEHICLE CHARGING EQUIPMENT AGREEMENT WITH FPL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA  
      Description  
      This is an agreement between FPL and The School Board of Sarasota County, Florida, for Electric Vehicle Charging Equipment  
      Recommendation  
      That the agreement between FPL and The School Board of Sarasota County, Florida, be approved as presented.   
      Financial Impact:  
      N/A  
      Contact:  
      DUMAS & HARRIS  
    43. APPROVAL OF REQUEST TO PURCHASE NINETEEN REGULAR SCHOOL BUSES, TWO LIFT BUSES AND THREE ELECTRIC SCHOOL BUSES  
      Description  
     

This is a direct replacement of nineteen (19) regular a/c school buses with student seatbelts, two (2) lift buses with student seatbelts and wheelchair hookups, and three (3) electric a/c school buses in accordance with the thirteen (13) year replacement cycle and approved in 2021-2022 capital transportation budget. Replacement will be twenty-five (25) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit student safety.

 
      Recommendation  
     

That the purchase of nineteen (19) regular, two (2) lift, and three (3) electric  buses on the scheduled thirteen (13) year replacement cycle be approved as presented.

 
      Financial Impact:  
      $3,433,151  
      Contact:  
      DUMAS & HARRIS  
               
    Job Description  
               
    44. APPROVAL OF REVISED JOB DESCRIPTION FOR SYSTEMS ANALYST  
      Description  
      The revised job description for Systems Analyst is being presented to the School Board for approval.  
      Recommendation  
      That the School Board approve the revised job description for Systems Analyst as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      DUMAS & FOSTER/SCHWIED  
               
    Finance  
               
    45. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING OCTOBER 31, 2021  
      Description  
     

The Superintendent’s Financial Statements for the month ending October 31, 2021 does not reflect any unexpected trends for the second quarter of the 2021-2022 fiscal year. The negative trend shown in the General Fund will continue until approximately November when property taxes are received.

 
      Recommendation  
      That the Board approves the Superintendent's Financial Statements for the month ending October 31, 2021 as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      CORCORAN  
               
  New Business  
               
    46. APPROVAL OF NEW JOB DESCRIPTION FOR GRANT PROGRESS MONITORING SPECIALIST  
      Description  
      The new job description for Grant Progress Monitoring Specialist is being presented to the School Board for approval.  
      Recommendation  
      That the School Board approve the new job description for Grant Progress Monitoring Specialist as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      DUMAS & FOSTER/SCHWIED  
    47. APPROVAL OF NEW JOB DESCRIPTION FOR STATE AND FEDERAL PROGRAMS AND GRANTS PROJECT ADMINISTRATOR  
      Description  
      The new job description for State and Federal Programs and Grants Project Administrator is being presented to the School Board for approval.  
      Recommendation  
      That the School Board approve the new job description for State and Federal Programs and Grants Project Administrator as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      DUMAS & FOSTER/SCHWIED  
    48. APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.22 - BOARD MEETINGS  
      Description  
      School Board Policy 2.22 - Board Meetings - has been discussed, revised and is ready to be advertised.  
      Recommendation  
      That School Board Policy 2.22 - Board Meetings - be approved for advertisement as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      GOODWIN  
    49. APPROVAL OF SCHOOL BOARD POLICY 2.73 - EDUCATIONAL EQUITY POLICY  
      Description  
     

School Board Policy 2.73 - Educational Equity Policy - has been advertised and ready for approval.

 
      Recommendation  
      That School Board Policy 2.73 - Educational Equity Policy be approved as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      ASPLEN & MOORE  
    50. APPROVAL TO ADVERTISE REVISED SCHOOL BOARD POLICY 7.70 - PURCHASING AND COMPETITIVE SOLICITATIONS  
      Description  
      School Board Policy 7.70 - Purchasing and Competitive Solicitations has been revised and is ready to be advertised.   
      Recommendation  
      That the revised School Board Policy 7.70 - Purchasing and Competitive Solicitations - be approved to advertise as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      CORCORAN & BRIZENDINE  
    51. ITEM MOVED TO FUTURE AGENDA: APPROVAL TO ADVERTISE POLICY 9.11 - PARENTAL RIGHTS AND RESPONSIBILITIES  
      Description  
      The Policy 9.11 - Parental Rights and Responsibilities has been discussed at the January 13, 2022 Work Session and is ready to be advertised.  
      Recommendation  
      That Policy 9.11 - Parental Rights and Responsibilities be approved to be advertised as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      RENOUF & GIACOLONE  
    52. APPROVAL OF THE NEOLA CONTRACT  
      Description  
      Neola will provide the district with a complete service for developing and updating Board Bylaws and Policies.  
      Recommendation  
      That the Neola contract be approved as presented.  
      Financial Impact:  
         
      Contact:  
      ASPLEN  
    53. APPROVAL OF THE SARASOTA COUNTY SCHOOL DISTRICT STRATEGIC PLAN  
      Description  
     

The Strategic Plan for the Sarasota County School District is ready for approval.  District staff and school-based leadership teams worked on the plan which includes five priority goals for the next five years.

 
      Recommendation  
      That the District's Strategic Plan be approved as presented.  
      Financial Impact:  
      N/A  
      Contact:  
      ASPLEN


View this event's webpage »

Date and Time

Tue, Jan. 18, 2022

6 p.m. - 8 p.m.
(GMT-0500) America/New_York

Location

Sarasota County School Board Building

1960 Landings Blvd.

Sarasota, FL 34231

United States of America


Location


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Sarasota County School Board Building

1960 Landings Blvd.
Sarasota, FL 34231
United States of America